Department/Division:
Internal Audit

Reports to:
Chief Internal Auditor

Job Purpose:
Chief Internal Auditor Provide professional administrative support for the Chief Internal Auditor (CIA) and the Chairperson of the Supervisory Committee that includes a wide range of administrative duties to be handled with confidentiality and discretion. Interface with other executives in the credit union, with elected officials, with members, and visitors to the credit union ensuring you project a positive image.

 

Duties and Responsibilities:

• Schedule and arrange appointments and meetings for the CIA as required.
• Coordinate with the other Administrative Assistants or Secretaries within the Group
• Provide assistance through answering the telephone, disseminating information,
• Obtain approval of invoices when required and submit to the Finance Department
• Utilise and maintain the departmental log of information and documents requiring
• Prepare correspondence, manuals, spreadsheets and reports. These may
• Assist in the preparation and/or conduct of meetings, presentations, conferences, conference calls etc. through:
  a) collating, drafting and distributing the agenda
  b) attending Supervisory Committee and Internal Audit Department meetings to take minutes
  c) typing and distribution of minutes to defined deadlines.
  d) Maintaining a list of action points and following through and chasing all relevant parties to ensure action points are resolved.
• Perform specialised or confidential administrative duties, including:
  a) researching data
  b) preparing reports and statistics as required.
• Maintain accurate and complete files and records, manually or through an active records management system.
• Maintain inventory of supplies for the department, and order stationery and other miscellaneous supplies as required.
• Provides other general clerical, secretarial and administrative support to the department.
• Any other duties ancillary or related to the foregoing.

 

Qualifications and Experience:

• 5 CXCs including English and Mathematics
• The Professional Secretary’s Certificate or Certificate in Secretarial practice or any other relevant qualification
• A minimum of 3 years’ experience as an Administrative Assistant.

 

Knowledge/Skills and Abilities:

• High Proficiency in Microsoft Office Software especially Word, Excel, PowerPoint and Outlook.
• Excellent communication and interpersonal skills.
• Excellent organisational skills.
• Be able to work under own initiative with minimum supervision.
• Ability to work as part of a team.
• Ability to plan and prioritise own workload.
• High level of confidentiality.
• Is discrete in handling sensitive matters
• High level of self-motivation.
• Have a keen eye for detail.
• Well-developed analytical skills.
• Be able to précis documents and identify the key issues.
• Possess an excellent command of the English language, both written and spoken.
• Be able to work under pressure and meet frequent and tight deadlines whilst dealing with a wide range of matters.
• Proven ability to deal with a wide range of people including Committee members, Regulatory officials, other stakeholders, members and staff.

 

Working Conditions:

• Working conditions are normal for an office environment.
• Work may require occasional weekends and/or evening work
• Remote work will be required from time to time

 

Contact:

• Members/Customers
• Fellow Employees
• Board Members
• Senior Management
• Vendors

 

How to Apply:

Applications should be sent to Patricia Archer, Human Resources Department via  jobs@bpwccul.bb

Subject: Administrative Assistant

Deadline: March 15th, 2024

 

We thank all candidates however only shortlisted candidates will be contacted.