Recommendations of the Members By-Laws Review Committee 59 Current By-Laws (January 2023) (A) Board’s Proposed Change (B) Board’s Rationale (C) By-Law Committee’s Recommendation (D) By-Law Committee’s Rationale (E) SUPERVISORY COMMITTEE By-law 60 60. (1) Any Supervisor shall be deemed to have vacated his office if: (a) he resigns by giving notice to the Supervisory Committee in writing; or (b) he ceases to be qualified in accordance with By-Law 21 (a)&2l (b);or (c) without due excuse approved by the Supervisory Committee he fails to attend three (3) consecutive meetings; (d) without due excuse approved by the Board he becomes delinquent in his repayment to the Society and such delinquency continues for a period of ninety (90) days. (2) In the event of a vacancy, the remaining Supervisors shall fill such vacancy by the election of his successor. By-law 60(1)(c) c) without due excuse approved by the Supervisory Committee, he failed to attend three (3) consecutive meetings of the Supervisory Committee without giving satisfactory explanation within seven (7) days of absence from the third meeting; or Amends the by-law to include a provision for an Officer to explain absences from three (3) consecutive meetings to avoid removal. By-law 60(1)(c) Accept the proposed change. It gives the officer due process to explain the absence and with the Supervisory Committee set at 5-person, at least 3 members must be convinced that the explanations given are unreasonable. By-law 60(2) In the event of a vacancy on the Supervisory Committee, the members of the Supervisory Committee then in office shall fill the vacancy within two (2) months until the next Annual General Meeting. Amended to bring about consistency in the language around the filling of vacancies and explicitly places a time limit on the term of the officer filling the vacancy. By-law 60(2) Amend 60(2) into 60(2)(a) and add new 60(2)(b) to state: The replacement must be chosen from among persons who were pre-approved for elected office, or alternatively, an election must be held. Selected individuals must have no known conflicts which would necessitate checking the Register of Conflicts to confirm no conflicts are recorded against them. Filling the vacancy should not be arbitrary. Individuals who would have sought office in the last election and were unsuccessful should be given the opportunity to serve.
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