Recommendations of the Members By-Laws Review Committee 45 Current By-Laws (January 2023) (A) Board’s Proposed Change (B) Board’s Rationale (C) By-Law Committee’s Recommendation (D) By-Law Committee’s Rationale (E) DISCLOSURE OF INTEREST By-law 49 49. A contract between the Society and one or more of its directors, officers or senior management personnel, or between the Society and another body of which a director, officer or senior management personnel of the Society is a director or officer or in which he has an interest, is neither void nor voidable by reason only of that relationship. By-law 49 No changes. By-law 49 No changes were recommended by the Committee. No need to change. SECRETARY AND TREASURER By-law 50 50. (1) The Secretary shall: (i) attend all meetings of the Society and the Board; (ii) keep the minutes of any meeting of the Society or Board; (iii) conduct any correspondence on behalf of the Society; (iv) keep charge of all records, books, papers and other documents of the Society; (v) issue notices for all meetings of the Board and general membership of the Society in accordance with the Regulations and By-Laws; (vi) sign and execute, jointly with the President, all deeds and conveyances of real or personal property and such other documents as the Board may specify; (vii) perform such other duties as are prescribed by the By-Laws or authorised by the Board; and (viii) summon all meetings as provided in the Regulations. laBy-law 50(1) - (ii) and (vi) (ii) ensure the minutes of any meeting of the Society or Board are accurately recorded and maintained; (vi) sign and execute, jointly with the President or other Officers with the delegated authority provided through the Board, all deeds and conveyances of real or personal property and such other documents as the Board may specify; Amended to ensure the recorded minutes are properly done and maintained. Amends some responsibilities in line with the introduction of Management into the day to day processes. In line with Regulation 16. laBy-law 50(1) - (ii) and (vi) Accepted as proposed. Agree with recommendation. New By-law 50 (2) The Treasurer shall: i. assure the robustness of the Society’s financial systems and internal controls. ii. ensure the development of financial policies. iii. in collaboration with management, work to develop effective and informative financial reporting for members of the Board. Amended to reflect the revised role of Treasurer in the modern Society with a management structure. New By-law 50 (2) Replace with: The Treasurer shall assume responsibility for the design, development, oversight, and maintenance of financial, reporting policies and systems to ensure: i. All funds due and payable to the Society are duly The recommended items (i)- (xiv) detail the critical responsibilities of the Treasurer. While the Treasurer may use available staff and systems to achieve these goals, the ultimate responsibility rests with
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