Recommendations of the Members By-Laws Review Committee 17 Current By-Laws (January 2023) (A) Board’s Proposed Change (B) Board’s Rationale (C) By-Law Committee’s Recommendation (D) By-Law Committee’s Rationale (E) (3) The functions of the annual general meeting shall be: (a) to confirm the minutes of the previous annual general meeting and of any intervening special general meeting; (b) to consider the accounts and reports presented by the Board for the preceding year, together with the report on the auditor; (c) to allocate surplus from the previous year, subject to the Act, Regulations and these ByLaws; (d) to elect Directors, a Credit Committee and a Supervisory Committee for the ensuing year; (e) to appoint an auditor; (f) to deal with any other general business of the Society. months after the end of the financial year of the Society. By-law 29(3) remains unchanged. By-law 30(1) 30. (1) At least ten (10) days notice of any general meeting shall be given in any of the following ways: (a) By a written notice handed to each member or posted to him at his registered address. (b) By a notice published in a prominent place and in not less than two (2) issues of any daily newspaper. By-law 30(1) At least twenty-one (21) days’ notice of any general meeting shall be given in any of the following ways: (a) By the dissemination of an electronic form of notice to the most recent e-mail address or similarly unique verifiable electronic form of contact that is duly noted and verifiable in the records of the Society. Clause (b) remains unchanged. By-law 30(1) Amend as noted: 1. Delete ’in any of’ in the first sentence, so sentence reads: At least twenty-one (21) days’ notice of any general meeting shall be given in the following ways: 2. Replace 31(1)(a) with: (a) Written or electronic notice conspicuously Notice must be given across the widest spectrum making use of available electronic and other means to ensure significant participation in meetings.
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